Applying for Use of the CRU
The CTSI uses an electronic resource named ProTrackS (Project Tracking System) to facilitate requests for clinical research nursing and space. ProTrackS is a web-based research management system that provides a central portal for researchers and their study teams to browse for research services and submit service and pricing requests from the CTSI.
Investigators seeking extramural funding should discuss their clinical research nursing and space needs at the earliest planning stages of grant proposal development. See CTSI letter of support (LOS) template and Facilities & Resources document to support the preparation of your application. After preparing your LOS, request signature following these instructions.
Checklist for Accessing the CRU
During planning/application stage
- Access ProTrackS and request a no-fee consultation (effort analysis) with the CRU.
- Contact Michelle Adams to schedule the NEAT "Nursing Effort Acuity Tool"
- A NEAT is a budget estimate meeting between the PI/designee and the Clinical Research Manager, Michelle Adams (801-581-7665). This critical meeting should be conducted before submitting your budget, so please plan accordingly.
- Joint IRB/CTSI application
- Select "yes" on the application to use CTSI and "yes" to use CRU
- Register with OnCore
- Contact Investigational Drug Services (IDS) if applicable
After your application receives IRB approval and a Protocol Review (PR)
- Contact your CRU assigned Protocol Manager (PM)
- The month your study goes through the PR, you will receive notification of who your PM is.
- A CRU RN will be assigned as your PM.
- Schedule a Protocol Activation Meeting (PAM) with your PM (801-581-2224)
- Complete a Work Authorization in ProTrackS
- The work authorization will require a chart field for billing purposes.
- Contact Nichole Larsen for training and development for the required investigational Product Treatment Plan.
- If your study requires an industry site initiation visit (SIV), please make arrangements with the Clinical Nurse Educator, Brittany King.
Begin scheduling participants once
- Your Protocol Activation Meeting (PAM) has been completed.
- You have all action items from the PAM resolved.
- You have protocol-specific, signed MD orders.
- Your PM will work closely with your study team to ensure all specific research data points or treatments are defined correctly.
- Your Treatment Plan is active.
- Your participants have signed consent/assent documents before any study activity. Email signed copies to CTSIconsents@hsc.utah.edu.